In the previous article, we explored Cloud Backup with its various advantages. Now, let's delve into Cloud Storage - storing data on cloud computing technology - to understand the benefits that can help you make the best choice for your business operations.
Cloud storage has become a prevailing trend and one of the most convenient and effective methods for data storage. There are numerous global and local cloud storage service providers that offer significant profits for customers and streamline business processes. In cloud storage, instead of storing data on local or physical storage devices (hard drives), businesses can store their data anywhere with internet connectivity.
So, what other benefits does cloud storage offer for businesses? This article will outline the top 8 conveniences of cloud storage services.
What Is Cloud Storage?
Cloud storage is a model that allows you to save and access data over the internet instead of relying on local hard drives or physical servers. Your files, databases, and media assets are stored inside secure remote data centers operated by cloud providers. This means your data is protected, always available, and accessible from anywhere — whether you're working from the office, at home, or on the go.
For businesses, cloud storage removes the limitations of traditional hardware. There’s no need to maintain physical equipment, worry about storage shortages, or invest heavily in upgrades. Instead, you get flexible, scalable storage that grows with your data needs.
Now that you understand the basics, let’s dive into what really matters for most organizations: key benefits of using cloud storage and why they should use cloud storage services.
8 key benefits of using cloud storage
Easy to access and use
Data stored in the cloud is accessible from any internet-connected device, allowing stakeholders to access assets stored in the cloud from their preferred location and device without the need for downloads or installations.
Data safety and security
Safety will be a top concern for both large and small businesses when using cloud storage solutions. Data stored on Cloud Storage is encrypted, version-controlled, and users can restrict IP access. User data is stored on the system's devices, located in secure Tier 3 data centers of VNG Cloud. This ensures the backup of your data even in the event of unforeseen incidents, as the data centers are designed to ensure safety and redundancy.
Some cloud storage solution providers keep copies of your data in different data centers, so even if the data is lost or corrupted on one server, the backup will still be available.
Unlimited cloud storage
Cloud storage provides virtually unlimited storage space. You can easily expand your storage capacity as needed with simple and convenient procedures and payments. The larger the storage capacity, the lower the cost per storage unit.
This unlimited expansion eliminates the need to change software when increasing storage capacity. It means you can expand your "house" without having to move your belongings anywhere. Everything will be completed in a few simple steps. However, not all providers can offer this feature, as it depends on the resources available to each provider.
Data synchronization
You can access your data from any device and anywhere in the world, but this access capability is facilitated by the synchronization feature.
You no longer have to worry about manually and complexly transferring files from one device to another. Additionally, the files stored in the cloud remain consistent across all devices, and they will automatically update if any changes occur.
Easy data sharing
Data stored in the cloud can be easily shared with customers in a quick and secure manner. You can easily share access rights to a specific cloud environment or with custom accounts of other users.
Cost optimization
Cloud storage is particularly suitable for small and medium-sized businesses. However, if you have a large volume of stored data, you may incur costs for purchasing additional hardware or maintenance and operation costs, similar to using physical servers. Therefore, choosing a cloud service with a cost-effective and reasonable pricing model is often the first choice for businesses.
Scalability
Cloud storage is highly scalable, allowing for both horizontal and vertical scaling. You only need to pay for the resources you use. You can expand the scale of your cloud storage environment whenever needed, defining the attributes and configurations of the cloud scale according to your requirements. This ensures a large storage space with high flexibility.
Disaster recovery
The last benefit of using cloud data storage is related to disaster recovery. Every business has a backup storage package where they store all their data copies.
In case of any system failure or data loss, businesses can retrieve their data from their backup package. Cloud storage services provide the best platform for storing these backup copies.
Here are the top 8 benefits of using cloud storage. In the past decade, cloud storage services have gained immense popularity in the software industry, and now every major technology company has its own cloud service. Regardless of the size of the business, cloud storage services have become essential for storing data as it is the next powerful asset. Technology companies are heavily investing in the cloud industry, with the potential to revolutionize storage and communication infrastructure.
How to Choose a Cloud Storage Service That Fits Your Needs
Choosing the right cloud storage service is not just about finding a place to store your files — it’s about ensuring reliability, security, scalability, and cost-efficiency for your business in the long run. With so many providers and plans available, it’s important to evaluate your requirements carefully before making a decision. Here are the key factors you should consider when selecting a cloud storage solution that truly fits your needs:
Understand Your Storage Requirements
Start by assessing the type and volume of data you need to store. Are you working with documents, media files, backups, or large datasets? Do you need storage for personal use, team collaboration, or enterprise workloads? The answer will determine the capacity, performance, and features you should prioritize.
Evaluate Security and Compliance
Security is paramount. Look for providers that offer end-to-end encryption, role-based access control, multi-factor authentication, and activity logging.
If your business operates in a regulated industry (finance, healthcare, e-commerce), ensure the provider complies with standards like GDPR, HIPAA, ISO 27001, or local data protection regulations.
Check Performance and Availability
Fast access speeds and high uptime are essential, especially for applications and workloads requiring real-time access. Choose providers that guarantee strong SLAs, use distributed data centers, and provide features like CDN integration or multi-region replication to ensure smooth performance.
Consider Scalability and Flexibility
Your storage needs will grow — and your cloud storage should grow with you. Opt for services that allow you to increase or decrease storage capacity on demand, without service disruption or costly upgrades. Flexibility is key to long-term cost optimization.
Look at Integration and Compatibility
Your cloud storage should easily integrate with your existing tools and workflows. Whether you're running AI workloads, databases, or collaborative apps, choose a provider that supports APIs, SDKs, versioning, automation, and compatibility with your preferred platforms.
Review Pricing and Total Cost of Ownership
Cloud storage is often cost-effective, but pricing models can vary widely. Compare costs for storage capacity, data transfer (egress fees), redundancy options, and additional services. Choose a provider with transparent pricing and a billing model aligned with your usage patterns.
Assess Backup and Disaster Recovery Features
A reliable cloud storage service should offer built-in backup options, snapshots, versioning, and multi-region redundancy. These features ensure your data is protected against accidental deletion, corruption, or system failures.
Evaluate Ease of Use and Management Tools
A user-friendly interface, clear documentation, and robust management tools can significantly improve your workflow. Look for monitoring dashboards, automation support, IAM controls, and simple provisioning.
Explore GreenNode's Cloud Storage Service
Choosing the right cloud storage provider isn’t about selecting the biggest brand — it’s about choosing the platform that aligns best with your performance needs, growth plans, and security requirements. By understanding how each factor impacts your workflow, you can make a confident decision and build a long-lasting cloud foundation.
As a cloud computing provider, GreenNode (formerly VNG Cloud) offers a range of products and services in Cloud Storage with various storage tiers. These solutions help businesses ensure data security, maintain information confidentiality, and optimize costs.